We at Ortman Mediation respect your concerns about privacy and value our relationship with you. This Privacy Policy is intended to inform you of our policies and practices regarding our collection, use, and disclosure of the information you submit to us and that we collect from you through the https://ortmanmediation.com website (the “Website”). This Privacy Policy does not govern information you might provide through a channel other than the Website or in the context of an attorney-client relationship. This Privacy Policy applies to all visitors to the Website.

Information We Collect And How We Use It

We may collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular person or device (“Personal Information”). In particular, we may collect the following categories of Personal Information from you. You may choose to provide Personal Information on the Website for various purposes, including the following. In the preceding 12 months, we have collected the following categories of personal information:

Identifiers and Demographic Data. This includes data like name, address, phone number, email, marital status, birth date, gender, educational data, IP address, or other similar identifiers.

How Your Personal Information is Collected

We collect most of your information via this Website. However, we may also collect information from the following sources:

Event registration: When you register on the Website for Ortman Mediation-sponsored events, you may provide us with information such as your name, company name, a business address, business email address, and phone number. We use this information to register you for the event, contact you to confirm your registration and remind you about the upcoming event, and to communicate with you about changes and updates regarding the event. We also may use this information to communicate with you about other events we believe may be of interest to you.

News, Alerts, Publications & Blog Posts: You may sign up to receive, news, alerts, publications, and blog posts from Ortman Mediation on the Website. To sign up, you will be asked to provide information such as your name, company name, business address, business email address and phone number. We use this information to send you the communications you requested. We also may use this information to communicate with you about other topics we believe may be of interest to you, where we have a legitimate basis for doing so.

Careers: You can apply for available legal and non-legal jobs with Ortman Mediation on the Website. As part of submitting your job application, you will be asked to submit your resume and other information. We use this information to evaluate your job inquiry and to communicate with you regarding your inquiry.

Contact Us: You can communicate with us through the “Contact Us” link on the Website, which will ask you to provide your name, title, organization, address, phone number, and email in connection with the comment or question you submit to us. We use this information to communicate with you about your comments or questions. We may also use the information you provide to communicate with you about topics we believe may be of interest to you.

Other site features: The Website offers various features that may change from time to time. We may provide you with an opportunity to submit certain personal information so we can provide you with information and communicate with you about these features based on our legitimate interest in providing you with useful features.

Other uses of information: We may use the personal information you provide on the Website for our internal purposes. These purposes include administration of the Website, market research, data analytics, and compliance with our legal obligations, policies, and procedures.

Email: We only send emails to site visitors and users who sign up for one of our mailing lists or who agree to receive future communications from us. Every email you will receive from us will contain clear information on how to unsubscribe from future communications. If you sign up for communications from us but then wish to unsubscribe, follow the unsubscribe instructions in the email you receive from us. Once we receive your unsubscribe request, we will cease our communication with you until and unless you re-subscribe for one of our mailing lists.

Postal Mail: We may also send you communications via postal mail. If you are receiving postal mail communications from us and wish to no longer receive them, please email us at shante@ortmanmediation.com to ask us to remove you from our postal mailing list.

Telephone: We may also contact you by phone where you provide your phone number, in connection with the service request, comment, or inquiry you submit to us via the Website. If you do not wish to be contacted by phone, please indicate that to the individual who is calling you on our behalf, and we will remove your phone number from our contact list.

Cookie Policy - Personal Information We Collect By Automated Means

We may collect certain information by automated means when you visit the Website, such as how many users visit the Website and other related analytics. We collect this information to learn how to improve the Website and how to best tailor it to our visitors. When you visit the Website, we may automatically collect some information about your visit using cookies, log analytics software, and other aggregate tracking technologies. Cookies are bits of text that are placed on your computer’s hard drive when you visit certain website. We may use cookies to tell us, for example, whether you have visited us before. If you wish, you may decline cookies or set your browser to refuse cookies. Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to disable existing cookies.

First-party cookies: On our Website we use certain Ortman Mediation cookies. Refusal of these cookies may result in your inability to access some pages or use some of the features and functions of the Website. If you accept but then decline cookies, please note that some Ortman Mediation cookies will remain on your computer’s hard drives unless and until you manually delete the cookie file. However please note that if you do this you may not be able to use the full functionality of this website. Ortman Mediation cookie files generally do not contain personal information or track your movement outside of our site.

Analytics: This Website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help Ortman Mediation analyze how users use the Website. The information generated by the cookie about your use of the Website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the Website, compiling reports on Website activity, and providing other services relating to Website activity and internet usage for us. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

Social media: We may use social media sharing and other “widgets” to enable interaction with social networks, such as Facebook, Twitter, and LinkedIn. Some of these social networks may be able to track your visit to the Website (or any site that uses the widgets) because when you visit a social network, it may place personally identifiable cookies in your browser that are then transmitted back to the social network when you visit other sites that use that network’s widgets, even if you do not click on or interact with the widget. If you have questions about a particular social network’s information collection or cookie practices, please refer to the privacy and use policies of that social network.

Functionality: These cookies allow the Website to remember choices you make (such as your user name, language, or the region you are in) and provide enhanced features. For instance, the Website may be able to remember your login details, so that you do not have to repeatedly sign in to your account when using a particular device to access the Website. These cookies can also be used to remember changes you have made to text size, font, and other parts of web pages that you can customize. They may also be used to provide services you have requested such as viewing a video or commenting on an article. The information these cookies collect is usually anonymized. They do not gather any information about you that could be used for advertising or remember where you have been on the internet.

The major browsers have attempted to implement the draft “Do Not Track” (“DNT”) standard of the World Wide Web Consortium (“W3C”) in their latest releases. As this standard has not been finalized, Ortman Mediation’s Website is not compatible with DNT and so, does not recognize DNT settings.

How We Use Your Information

Ortman Mediation will not sell, share, or otherwise disclose Personal Information visitors submit through the Website, except as identified in this Privacy Policy.

Consent: We may share information you submit to us with your consent or at your direction.

Service providers: We may share your information with service providers we have retained to perform services on our behalf, for example, to host the Website or to send email communications. We obligate these service providers not to use or disclose the information they receive from us except as necessary to perform services on our behalf or to comply with legal requirements.

External links: The Website may include links to other websites whose privacy practices and policies we do not control. Once you leave the Website, disclosure or provision of your personal information, if any, is governed by the privacy policy and terms of use of the owner of the site you are visiting.

Compliance with law: We may disclose information about you (i) if we are required to do so by law, (ii) in response to a request from law enforcement authorities or other government officials, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.

Acquisition: In the event Ortman Mediation, or substantially all of its assets, are acquired, or in the unlikely event that Ortman Mediation goes out of business or enters bankruptcy, website user information, including personal information, would be one of the assets that is transferred or acquired by a third party. You agree that the acquirer of this information under these circumstances may continue to use your personal information as set forth in this Privacy Policy.

How We Protect Personal Information

We maintain administrative, technical, and physical safeguards for the Website designed to protect against unauthorized disclosure, access to, or loss of the personal information we collect through the Website. We do not guarantee that our safeguards will always work.

Children’s Information

The Website is not directed at children, and we will not knowingly accept, request, or collect personal information from individuals under the age of 18. If we learn that we have collected personal information from an individual under the age of 18, we will delete this information from our databases in accordance with our deletion procedures. Should you suspect that a child of whom you are the parent or legal guardian has provided us with personal information, please contact us at shante@ortmanmediation.com or at (510) 707-6400 and we will work with you to address this issue.

Notice to California Residents

Residents of California have rights under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA) relating to Personal Information that is collected or disclosed: Right to Know. You have the right to know and request disclosure of the categories of personal information we have collected about you, including sensitive personal information. You may also request disclosure of the categories of sources from which your Personal Information is collected.

Right to Deletion. You have the right to request the deletion of your Personal Information from our records and for us to direct any service providers to delete your personal information from their records. Please note that we may not delete your Personal Information if it is reasonably necessary: To help ensure the online security and integrity of this Website; to debug, identify, and repair errors that impair the functioning of this Website; to comply with an existing legal obligation; or to otherwise use your Personal Information, internally, in a lawful manner that is compatible with the context in which you provided the information.

Right to Correction. If we maintain inaccurate Personal Information about you, you have the right to request the correction of that Personal Information. Upon receipt of a verifiable request from you, Ortman Mediation will use commercially reasonable efforts to correct the inaccurate Personal Information.

Designating an Authorized Agent. California law permits California residents to designate an agent to manage their rights under California law. If you would like to designate an agent to manage your privacy preferences, you may do so using the methods of contact noted below under “Your Choices.” Note that we may ask for some Personal Information in order to verify your identity and your rights to the data subject to your request. We will also need sufficient Personal Information about your authorized agent to be able to identify them. As part of this process, you must have permission from your authorized agent to disclose their Personal Information to us for the purpose of acting as your agent.

Non-Discrimination. California law does not permit us to discriminate against you because you exercised any your rights under the CCPA by: denying you access to goods or services; charging different prices or rates for goods or services, including through the use of discounts or other benefits or imposing penalties; providing a different level or quality of goods or services; or suggesting that you will receive a different price or rate for goods or services or a different level or quality of goods or services.

Retention of Your Personal Information

We will retain your Personal Information for as long as required to provide the services or complete the transactions for which your Personal Information was collected. Ortman Mediation will also retain data for as long as legally required or allowed to do so for compliance obligations and dispute resolutions.

Changes to Policy

From time to time, we may change this Privacy Policy. We will indicate at the top of the notice when it was most recently updated. Your use of the Website following any such change constitutes your agreement to follow and be bound by the Privacy Policy, as amended.

Your Choices

If you would like to update your contact information or preferences, have your information removed from our mailing list, or if you have comments or questions about the administration of the Website or this Policy, please contact us by:

Email: shante@ortmanmediation.com

Phone: (510) 707-6400